The Bayshore Family of Companies is seeking a highly organized, detail-oriented, and proactive professional to serve as Administrative Assistant to the Sale and Environmental Compliance Team, which includes Sales, Marketing, and Regulatory Compliance functions. This role requires excellent judgment, strong communication skills, and the ability to balance multiple priorities in a fast-paced environment. The ideal candidate will be resourceful, collaborative, and capable of anticipating needs while maintaining the highest level of professionalism and confidentiality. Duties will primarily involve assisting with daily office needs. Individual should be a self-starter with a focus on customer service.

Key Responsibilities:

Team Support- Sales, Marketing, and Regulatory Compliance

• Serve as the primary administrative resource for the Sales, Marketing, and Compliance team, supporting day-to-day operations
• Assist with project coordination, deadlines, and deliverables across Sales, Marketing, and Compliance functions
• Organize team meetings, record minutes, and distribute follow-up action items
• Maintain departmental files, databases, and documentation in compliance with company standards
• Support marketing initiatives by coordinating materials, scheduling campaigns, and assisting with events and tradeshows
• Provide administrative assistance for regulatory compliance processes, including filing, reporting, and recordkeeping
• Answer and route sales and customer phone calls in a professional, courteous, and efficient manner, ensuring timely resolution or escalation as needed
• Write and distribute email, correspondence memos, letters, forms
• Preparation of mail and FedEx

• Provide direct Administrative support to management and to the Executive Assistant including calendar managements, etc.
• Provide support to executive staff, when needed

• Bachelor’s degree or equivalent experience in environmental or construction related industries preferred
• 1-5 years of administrative assistant experience; prior support for senior leadership a plus
• Exceptional organizational and time management skills with the ability to manage multiple priorities
• Strong written and verbal communication skills
• High level of proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Working Knowledge of office equipment (i.e. printers, scanners)
• Desire to cross-train on various job functions is a must
• Professional demeanor, discretion, and ability to handle sensitive information
• Strong problem-solving skills and proactive mindset